Technical Writing - Evernote Application

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1.            Use Case Diagram of the Product

2.            Matrix

Use-Case	Problem	Solution	Objective	Goal	Tangible Benefit	Intangible Benefit	Feature
Alarm	Users tend to forget to review their notes	Evernote offers a feature where users can set alarm times in order for them to be reminded	To allow the users to be posted and prompt with their files and notes with the alarm set mode.	Helping Evernote users with time management in their field of work, giving them more time to accommodate the other remaining tasks present.	Increase in work efficiency	Increasing the effectiveness in organizing work	A feature where notes alarm its users when it is set to notify them.

A Personal Review on 'Evernote'

TECHNICAL WRITING - EVERNOTE APPLICATION

Evernote website: https://evernote.com/

1.            Problem Statement

List down 3 problems (write them in proper problem statements) with explanation of their root cause and their solution.

Problem Statements	Root Cause & Explanation	Solution (by the product)
1. Employees, students, and businessmen have a hard time successfully executing plans and projects within a certain time allotment.	1. Poor compilation of documents	1. An online storage for its users to easily save files and retrieve them anywhere and anytime, provided with an internet connection.
2.  Bringing numerous researches, journals, papers, and other sorts of documents all at once can be very stressful for anyone who uses such.	2. Print outs tend to be large and heavy when carried anywhere and takes up too much space.	2. Taking advantage of the digital age, documents can be stored into devices, such as laptops, cellphones, and tablets, which are very compact and easy to carry.
3. Many tend to forget schedules, tasks, lists, and the like.	3. One of the very basic reasons to such cases is because they often forget to bring their notes, schedules, lists, and such with them.	3. For the users to automatically carry all reminders with them through cloud storage. Devices linked together through the application, automatically synchronize anything that is uploaded by any one of the devices.

  

2.            Objectives

List down 2 objectives targeting the 3 problem statements above.

1. To help users be more organized with their files when they use Evernote which can also help them be more productive.

2. To provide Evernote users the ease of having their files with them through the use of synchronized cloud storage.

3.            Goals

List 2 goals for each objective above. Take note of techniques in writing IS goals.

1.   A. Provide an organized dashboard of office related files (doc, ppt, xcl, pdf), notes, images, and audio files, that is user friendly, easy to understand and adapt.

1.   B. Having the customers to use Evernote as their primary mode of organizing and scheduling their personal and professional life.

2.     A. Providing Evernote users an automatic synchronization of their files, as soon as they are uploaded, to avoid the hassle of manual input on each available device of the user.

2.     B. Help Evernote users have their soft copy files anywhere and anytime and help the users have their own “digital planer” through the use of their mobile devices.

4.            Benefits

List down 2 tangible benefits and 2 intangible benefits for each goal above.

Tangible Benefits:

1. Efficient way of documenting

2. Increases speed in organizing files

Intangible Benefits:

1. Improved organized planning

2. Ease in work process

Why To Document, And Why Such Documentation

In our everyday lives, we often come up to a point when we become curious and try to explore things. Why? Simply on the main reason that we want to discover and or learn more. Throughout the whole process, we tend to record certain, important detail in order for us to have further reference use. Thus, we call this in totality as documentation.

                For example you are a high school student, and your teacher asked you to make your Science project, all of the steps you’ve gone through when you were writhing your paper is called documentation. On the basic reason why you are putting all your thoughts, observations, conclusions, and recommendations into paper is because your mind will never remember each and every detail you have encountered. This is the very same reason for you to have a written documentation in case that you might need to recall valuable information.

                In making a high – quality documentation, it is almost like teaching. When you create a document, you also expect that others will be able to read it. Which I can suggest that anyone who will create such document should be able to write it with very minimal to no flaws at all. All information that would be pulled out from a document should be valid with its corresponding references. Not only are the information present in a documentation important, in totality, the document must provide a sense of purpose for the others who might need it. In order for it to be a valuable document, it must show its worth and it must also provide more than enough, if not ample, contribution to further help future documents that are to be created. To sum it up, in a classroom setting, a teacher is very good teacher if he/she has taught the students well with the help from his/her learnings and from what he/she has personally gained. Thus, the students are able to understand most if not all of the things they have been taught.

                Finally, as a student of De La Salle –College of Saint Benilde, Bachelor of Science in Information Systems, it is mandatory for me to create documentations as I create systems. This is not only for my future use and reference, but for others to use as a stepping stone for them to create even better results. In each and every step that I go through as I design, create, finalize, and analyze programs, I should put it on paper and document everything. This is why documentation is not only very important, but also a necessity.